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The Essential FREE One Day Event for Probation Trust’s
which included lunch and the opportunity to investigate the Space Centre
it was held at the National Space Centre, Leicester, on Tuesday, 7th June, 2011.
It isn’t Rocket Science! Cost Savings with Improved Efficiency - it can be done!
? Firstly, By Digitising Archived Offender Case Files, HR and Finance Files
? Secondly, By implementing an EDM solution, which involves a well planned strategy to capture
all incoming documents to manage information electronically and to remove the need to store physical
paper files going forward.
Yes that does involve spending money but the pay back in time and efficiency is almost immediate
AND WE HAVE PROVED IT REALLY WORKS!!
Staffordshire & West Midlands Probation Trust is already reaping the rewards of scanning Archived Offender Files
? Eliminated the RISK of keeping Files in Storage
? Reduced storage space requirements
? Reclaimed office space in favour of staff
? Improved access to Files
? Ensure compliance with DPA by destroying Files appropriately
Issues driving the need for change:
1. To achieve significant building storage cost savings.
2. RISK Management associated with Storing Physical Files (Information security-Principle 7)
3. Provide provable time savings for Staff in searching, handling and storing Records and Documents. |
