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Amongst other customers, GSA's Records Management solution is used by British Transport Police To find out more about Records Management, ring 01455 299100 or click here to contact us. |
Cyclops RM provides a complete solution for Police Record Management providing a core RM Solution with bespoke and off the shelf Options including Business Process automation, Management, Capture and Storage within a Police focused, stable and proven core RM Solution. The solution provides many additional Options including a configurable Classification Scheme (File Plan), comprehensive Record Integrity management for full Life Cycle including Capture, Declaration, Retention, Disposal & Archive, PD0008 Legal Admissibility and Compliance with flexible security Access Controls & User Profiles.
For a Police Service, Cyclops RM from Geoff Smith Associates provides a Force with management of Records capability from capture, through storage to disposal in accordance with legal and regulatory requirements and under the process guidance of professional business process principles. For the user, Cyclops RM provides an easy to use experience that channels a user through an effective but uncomplicated Records Management process. This ‘best of breed’ system ensures electronic and physical Records are retained within the Force for as long as necessary, that the Records can be assessed and protected from loss or damage, with controlled permission enabled access and in accordance with the business needs. Our RM solution plays a central role in helping a force to meet the commitment of being transparent and accountable as required under the Freedom of Information Ac 2000. It provides a core medium for Force-wide accessibility within permission based parameters to an organisation’s electronic archival of records and information. The solution offers flexible functionality where a Record is defined as required (be it tangible object or digital information) with visual File Plans, configured structured indexes or Classification Schemes (including PITO Smart Fileplan) and word lists. Utilising off the shelf software components from Geoff Smith Associates COTS product range, the system can incorporate Cyclops Case Management in a range of comprehensive options, and a feature rich Document Management element for viewing and managing of images and related correspondence. A range of Scanning and Capture options including Cyclops XTRACT Recognition, Correction and Validation Software providing Mobile Device capture, ICR, Bar Code and OCR Data Capture. All the software systems are integrated and enable complete management with extensive functionality including export, interface and transfer options. Within the range of ‘manage’ software options, the solution includes a Document Management Systems which provide for the control of documents throughout the life cycle from creation through to archiving. Our integrated Document Management system offers full and viewable Version Control and Version Management for all Document Versions, with CHECK IN/CHECK OUT facilities for information consistency. The Tools extend to comprehensive search facilities enabling Free Text and Meta Data searching of all data within systems, electronic files (emails, images, office files etc) and scanned documents, with navigation and searching within File Structures/ Classifications, Indexing Files and Folders. The solution is MoPI compliant enabling lifecycle management of Documents and Records. It offers comprehensive Record and Document Meta Data and Free Text search facilities that enables word-searching within all system data, scanned images and type-written document text. All search results can be filtered, exported, emailed, and document-filter searched. As standard, system access is permission enabled down to user, record and document level. To find out more about Records Management, ring 01455 299100 or click here to contact us. |
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