Among other customers, GSA's CYCFreedom solution is in use at Greater Manchester Police & Hull Council.  For further information, call GSA on 01455 299100 or click here to contact us. 

For Police Services this is a complete Information Disclosure system

                                                         …which records, tracks, manages and enables the disclosure of all

                                                                                                         compliance Information Requests.

For Local Authorities this is a complete Access to Information system

                                                         …which records, tracks, manages and enables the disclosure of all

                                                                                                         compliance Information Requests

• Available in: Windows or Web Off the Shelf (COTS) Software deployments for Oracle or SQL Environments
• Provided with Standard System: Cyclops InfoBase Record & Document Management with underlying Business Process automation
• Additional Options: Further customisation, Maintenance, Integration, Data Sharing, Data Capture and Mobility options are available.
  

Police System Summary:

CycFreedom is a Software Tool from Geoff Smith Associates providing recording and tracking of any Disclosure or Information Request. This one solution provides an Information-Record and Document Management System which offers configurable recording for different Disclosure Request Types including Freedom Of Information Act, Feedback, Direction and Control, Insurance (ACPO/ABI), Security Checks Vetting, Data Protection Act, Court Production Orders, Environmental Information Regulations, Criminal Injuries Compensation Authority, Local Information Sharing Agreement & Protocol Requests, ISA Independent Safeguarding Authority Checks Children and Family Court Advisory and Support Service(CAFCAS) Child Protection Orders, and other Disclosure areas including Notifiable Occupations, Mental Health Checks, Foreign Force Criminal Records Checks (Guernsey, Jersey, Isle of Man), Child Protection (Social Care), ACPO Approved - Housing Checks, Explosives Checks, Alarms Checks, and Motor Salvage Checks.

Local Authority System Summary:

For Local Authorities, CycFreedom is a Software Tool from Geoff Smith Associates providing recording and tracking of any Disclosure or Information Request. This one solution provides an Information-Record and Document Management System which offers configurable recording for different Access to Information Request Types including Freedom Of Information Act, Data Protection Act, Feedback,Security Checks Vetting, and Environmental Information Regulations.  The solution is configured to enable the management of all the different Access to Information Request Types including case handling for:

• Freedom Of Information Act 2000 (FoI) Requests,
• Data Protection Act 1998 Requests,
• Environmental Information Regulations 2004
• Court Production Orders (CPO) including CPU under Section 35(1) DPA (1998)
• Criminal Injuries Compensation Authority (CICA)
• Local Information Sharing Agreement & Protocol Requests such as Housing and Local Authority Disclosures empowered by the Housing Acts.

System Details:

The CycFreedom solution is a complete Disclosure and Information Governance Request Management solution designed for the public sector enabling tracking from receipt to finalisation; whilst recording all key actions taken, available information and final disclosures for a range of request types which have different and moveable time deadlines. The solution delivers an optimal business process achieving both time and cost saving benefits whilst managing internal activities and checking processes. CycFreedom is installed in many Police Forces and Councils with its own active National User Group.

The solution is MoPI compliant and enables all Information Requests to be managed through their lifecycle from receipt through to completion and beyond into the archive/ retention/ destruction period. It offers a comprehensive toolset including:

• Enforcement of Due Date for each Disclosure Request Type,
• Traffic lights to indicate status and progress,
• Tasking to provide Supervisory control,
• Configurable mandatory fields,
• Semi Automated and Manual template document generation,
• In-built Redaction and Sanitisation facilities for document disclosure,
• Fully secure and audited with permission enabled access,
• Comprehensive content searching of all system data and typed document content.

Integrated with the system is an Document Management enabling the storage of all Information-Record associated documents, template documents, files and emails which are accessible from the Request Record and subject to version control. All electronic File formats can be scanned or saved in Cyclops including tif, jpg, bmp, gif, pdf, sound or video, Microsoft Office Documents such as Word, Emails, all Email Attachments, CAD Drawings, or Text files. All documents can be viewed, searched for, collated, copied, emailed, printed, exported and redacted as required.

Buying Solutions Framework Agreements

Click here for further information about Framework Agreements that GSA is a partner to the Framework holder for.